For more information, please visit our website at institute.traps.org.

The Premier Education and Networking Event in Texas for the Park and Recreation Community.

Refund, Cancellation and Substitution Policy

Registration refund and cancellation requests must be made in writing via email to traps@traps.org by January 16, 2026, and will incur a 20% administrative fee. Absolutely NO refunds will be issued if requested after January 16, 2026.

• Refunds are only applicable to Institute Packages.
• Individual/Extra special event, exhibit hall, and meal tickets are nonrefundable.
• Military deployments are the ONLY exceptions for a refund past the cancellation deadline.

A substitution of your full registration is permitted prior to the conference by submitting a written request to traps@traps.org by January 16, 2026. Only one substitution is permitted per the original registrant. Badge sharing, splitting, and reprints are strictly prohibited.

• Attendees needing to transfer their registration to a colleague after January 16, 2026 will incur a $15 change fee per transfer.
• Onsite transfers must be accompanied by proof of the original confirmation letter.

Refunds will not be given for no-shows. All requests for exceptions to the cancellation/refund policy must be submitted in writing by the registrant with appropriate documentation no later than January 30, 2026. After that time, no refund considerations will be made.